How to scan a paper calendar into iPhone or Google Calendar
Photograph a printed school calendar, work roster, or event flyer. Check each event the app finds, then save it to Apple Calendar or add it to Google Calendar.
Reviewed by Photo2Calendar Editorial Team · Editorial Team
Last updated: 2026-11-01
The Photo2Calendar Editorial Team explains the app workflow and links to platform sources where available.
Photo2Calendar: Calendar Scan is an iPhone and iPad app (App Store ID 6736373394). There is no Android or web version.
Quick answer
Take a clear photo of the paper calendar and scan it with Photo2Calendar. Check each event on the review screen. Save the events to Apple Calendar, or open them in Google Calendar from the app.
Does this work with Google Calendar?
Yes. After the review, tap Open in Google Calendar. The app opens each event in Google Calendar on your iPhone, where you save it.
What can I scan?
Paper calendars, flyers, letters, tickets, rosters, screenshots of emails, text messages, and websites, and PDFs up to 10 MB. The app reads every page of a PDF.
For PDF schedules, see PDF to calendar on iPhone.
Can I scan handwritten paper calendars?
Clear handwriting can work. Printed text and good light help. Review every event before you save or export it.
Paper calendar options compared
Printed schedules can be handled in a few ways. Choose a saved image when you need reference material, or choose structured event drafts when you need calendar fields.
| Criteria | Keep as photo | Manual entry | Photo2Calendar |
|---|---|---|---|
| Workflow | Capture the image only | Type each event by hand | Scan, review, and save or export the events |
| Searchable events | No | Yes | Yes |
| Best for | Archiving the original handout | One-off events with very little text | School schedules, rosters, and multi-event paper calendars |
Step by step
1. Capture a clear photo or screenshot
Photograph the full schedule in good light. Keep the paper flat and include the month and column headers so the dates can be read. If the schedule is already on your phone, for example in an email or a chat, take a screenshot instead. For a PDF, tap Select PDF in the app.
2. Scan the image in Photo2Calendar
Open Photo2Calendar and pick the photo or screenshot. The app reads the title, date, time, and place of each event it finds. One image can hold several events.
3. Check each event on the review screen
Compare every event with the paper: title, date, year, start and end time, and place. Fix anything that is wrong before you save.
4. Save to your iPhone calendar
Save the reviewed events to Apple Calendar. If your iPhone calendar is connected to iCloud or another account, the events sync according to that account’s settings.
5. Add the events to Google Calendar
Tap Open in Google Calendar. Photo2Calendar opens the events in Google Calendar one after another, and you save each one there.
More frequently asked questions
Will it keep multiple events from one page?
Yes. Multi-event schedules such as school month overviews can be split into separate calendar entries during review.
Do I need a subscription?
Yes, to save events. The app is a free download with one free test scan during setup. After that, saving events needs a subscription: $1.99 a week, $4.99 a month, or $29.99 a year (US). There is no free trial. Some purchases made before version 1.7.0 may keep lifetime access after receipt verification.
Sources & references
These references support the calendar standards and platform workflows mentioned on this page.
Get Photo2Calendar on the App Store
For iPhone and iPad with iOS 17 or later. Free download with one free test scan during setup. Saving events needs a subscription: $1.99 a week, $4.99 a month, or $29.99 a year. No free trial.
