How to Digitize a Physical Planner
Move key dates from notebooks, journals, or desk planners into your calendar app while preserving your original planning system.
Quick answer
Capture planner pages weekly, scan them with AI, and push high-priority dates to your digital calendar so reminders and shared visibility are automatic.
Step-by-step workflow
1. Photograph planner pages
Take snapshots of pages that contain upcoming meetings, deadlines, and appointments. Keep edges visible for better parsing.
2. Extract only actionable events
Use Photo2Calendar to detect dates and times, then keep only entries that require reminders or team visibility.
3. Export and set reminders
Save selected events to Apple or Google Calendar and configure alerts so nothing stays trapped on paper.
Frequently asked questions
Is this useful if I still prefer paper planning?
Yes. The process is hybrid: paper remains your planning surface while digital calendars handle reminders and sharing.
Can I process weekly in batches?
Yes. Many users scan planner pages once per week and publish all important events in one batch.
Does it support both Apple and Google calendars?
Yes. Exported events use standard iCalendar format and can be imported by both ecosystems.