How Photo2Calendar works: photo to event in 3 steps
Photo2Calendar reads a photo or screenshot and turns the event details into drafts. You check each draft, then save it. This page walks through each step.
For an overview of the app, go to the Photo2Calendar homepage.
If the event already exists and you only want to attach an image, read the Google Calendar attachment guide.
Before you start
iPhone or iPad with iOS 17 or later. Free download with one free test scan, then a subscription. See pricing for the plans.
Step 1: Choose a photo, screenshot, or PDF
Take a photo with the camera, or pick a photo or screenshot from your library. Keep the whole schedule in the frame and use good light. For a PDF, tap Select PDF and pick the file, or share it to the app from Mail, Files, or Safari. The app reads every page of a PDF up to 10 MB.
Step 2: Check each event
Photo2Calendar reads visible titles, dates, times, locations, and notes. It also reads clear handwriting. One image can hold several events, and the app lists each one it finds. Check the year, the time, and the location of every event.
Step 3: Save to Apple Calendar or export .ics
You get an event card to check. Edit what is wrong, then save to Apple Calendar, open it in Google Calendar, or share a standard .ics file for Outlook.
Add the events to Google Calendar
Tap Open in Google Calendar. Photo2Calendar opens the event in Google Calendar on your iPhone, where you save it. With several events, it opens them one after another. You need no file and no computer for this.
Add the .ics file to Outlook
Copy the .ics file to your computer. In Outlook, open the calendar and use the import option to choose the file. In Outlook on the web, open Calendar, select Add calendar, then Upload from file. The exact steps depend on your Outlook version.
If a field is wrong
Edit the field on the event card before you save. If many fields are wrong, scan again. Use good light, crop the image to the schedule, and keep one schedule per photo.
What the app does not do
- It does not open PDFs larger than 10 MB. For a larger file, take a screenshot of the page with the events and scan the screenshot.
- There is no Android or web version. The app runs on iPhone and iPad with iOS 17 or later.
Photo2Calendar and Visual Intelligence
On iPhones with Apple Intelligence, iOS 26 can turn a screenshot into a calendar event with Visual Intelligence. Photo2Calendar creates one draft per event from timetables, rosters and flyers, and puts the place and notes into the right fields of a standard iCalendar (.ics) file. With either tool, check the date, time and year before saving.
Data handling
Images are sent over HTTPS to the conversion backend for the requested workflow. Short-lived caches or technical logs at infrastructure providers may occur. Read the Privacy Notice for the complete details.
Want to see the full feature list? Visit the Photo2Calendar features or the FAQ.
Questions about the steps
Is Photo2Calendar free?
No. Free download with one free test scan during setup. Saving events and further scans require a subscription: $1.99 weekly, $4.99 monthly, or $29.99 yearly. There is no free trial, no free tier, and no ads.
Can it read several events from one image?
Yes. It lists each event it finds. Check each one before saving.
Can I scan a PDF?
Yes. Tap Select PDF to pick a file from the Files app, or share a PDF to Photo2Calendar from Mail, Files, or Safari. The app reads every page, up to 10 MB. For a larger PDF, take a screenshot of the page with the events and scan the screenshot.
Which devices does it run on?
iPhone and iPad with iOS 17 or later.
Turn your next schedule into events
Download free and run one test scan during setup. To save events, choose a weekly, monthly, or yearly plan.